Please find the following instructions regarding the
exporting of Monthly NFIRS Reports.
1)
Make sure that all Primary Incidents have been
entered for the month in the NFIRS/Firehouse Software Program. Primary
incidents are identified with FDID 13310.
It is
recommended that ALL Incidents be entered, Primary (FDID 13310) and Non-Primary
(FDID NPSxx) for accurate company recordkeeping.
2)
Start the NFIRS/Firehouse Software Program. The
program will start displaying “Live Data-Firehouse Software” at the top of the
screen. Left click on the FILE
button found in the upper left hand corner of the main screen. A drop down menu
will appear
3)
Highlight the first menu item NFIRS 5.0 INCIDENT REPORTING, when your cursor is over the
selection it will turn blue and another menu box will appear to the right.
4)
Move the mouse cursor to the menu item EXPORT NFIRS 5.0 TRANSACTION FILE, when
the cursor is over the selection it will turn blue.
5)
Left click on the blue menu item EXPORT NFIRS 5.0 TRANSACTION FILE, a new screen will appear titled NFIRS 5.0 EXPORT WIZARD.
6)
Left click on the middle selection EXPORT COMPLETED INCIDENT TRANSACTIONS AND
DEPARTMENT INFORMATION, once selected the circle to the left of the text
will have a black dot in it.
7)
Left click the NEXT
button at the bottom of the NFIRS 5.0
EXPORT WIZARD box, the INCIDENT
REPORT SELECTION screen will appear.
8)
Make sure that the number in the FDID Box is 13310.
9)
Enter the FROM
DATE to correspond with the first day of the month being reported. For
example to report for January 2006 enter; 01/01/2006 or use the Calendar
Feature to the right of the date entry box.
10)
Enter the TO DATE
to correspond with the last day of the month being reported. For example to
report for January 2006 enter; 01/31/2006 or use the Calendar Feature to the
right of the date entry box.
11)
Make sure ALL seven of the ADDITIONAL OPTIONS boxes are checked.
12)
Left click the NEXT
button at the bottom of the INCIDENT
REPORT SELECTION screen, the OUTPUT
FILES screen will appear.
13)
There are two file selections here, the first
one is the incident transaction output file name, the second the fire
department transaction file name. You will notice that the last three
characters after the period in the file name is INC., the second is DEP. These three characters are called the file
attribute, the INC is the abbreviation for INCIDENT, the DEP is the
abbreviation for DEPARTMENT. Both files are needed.
14)
In the first box, change the file name. Here’s an
example of what the new file name must look like for Station 1 (Navesink)
reporting January 2006: NFIRS\NJ13310S01012006.INC
Notice that the first part of the file name is NFIRS\NJ13310, this identifies
the fire department as the Middletown Township Fire Department. The second part
of the file name identifies the station as station 1, S01, and the third part 012006 identifies the month and year. Use
S and the two digit number for your station, always include a leading
zero for stations 1 through 9.
15)
In the second box where going to do the same thing
except notice that the file attribute is DEP. Change the file name. Here’s an example of what the new file
name must look like for Station 1 (Navesink):
NFIRS\NJ13310S01012006.DEP Notice that the first part of the file
name is NFIRS\NJ13310, this identifies the fire department as the Middletown
Township Fire Department. The second part of the file name identifies the
station as station 1, S01, and
the third part 012006 identifies the month and year. Use S and the two digit
number for your station, always include a leading zero for stations 1
through 9.
16)
Left click the NEXT
button at the bottom of the OUTPUT FILE
screen, the COMPLETION screen will
appear.
17)
Left click on the second selection YES, COPY THE FILES TO THE REMOVABLE
18)
To the right of the text YES, COPY THE FILES TO THE REMOVABLE DISK IN DRIVE select DRIVE A: Note: If the computer you are running does
not have a 3.5 inch floppy drive you may select another drive including CD’s,
Zip Disks, Flash Drives or other Portable Media.Make a note of this location as
the files must be retrieved from this location.
19)
Left click the NEXT
button at the bottom of the COMPLETION
screen, the EXPORT WILL BE PERFORMED AS
FOLLOWS screen will appear. Review all of the information on this screen it
should look identical to all of the previous entries, if not click back and correct any previous screens entry.
20)
Left click the FINISH
button at the bottom of the EXPORT WILL BE PERFORMED AS FOLLOWS screen,
the FOLLOWING TRANSACTIONS WILL BE
EXPORTED screen will appear, select YES.
A CREATING NFIRS 5.0 INCIDENT TRANSACTION FILE progress bar will appear,
followed automatically by the CREATING
NFIRS 5.0 INCIDENT DEPRARTMENT TRANSACTION FILE progress bar.
21)
The NFIRS
5.0 EXPORT COMPLETED screen will appear. If you would like to review the
history log press YES if not press NO. The MAKE SURE THERE IS
22)
Make sure a blank 3.5 inch 1.44 Mb HD Floppy Disk is
in the A drive or alternative media, and click OK.
23)
The files will automatically be written to the Floppy
Disk, once completed use MY COMPUTER on the windows desktop screen and left
click the 3 ˝ Floppy Drive icon. Once opened the contents of the disk should be
two files, the INC and the DEP files we exported earlier. Make sure they are on
the floppy disk. Remove the disk from the drive and write protect it by opening
the lock window on the top of the disk.
24)
Email the two files to; mtfdnfirs@verizon.net
25)
Its important that I receive the two export files by
the 10th of the following month. The reports are due to the NJ State
Division of Fire Safety on that date.
26)
Please contact me if you need assistance, would like additional
instruction or to assist with exporting reports, mtfdnfirs@verizon.net